Smartsheet Vs Wrike: Which Tool is Better?

Smartsheet and Wrike are two highly coveted project management software options, thanks to their extensive feature sets that cater to user needs.

While both platforms offer some overlapping features, they also possess distinct differences that set them apart.

This article aims to delineate the disparities between Smartsheet and Wrike, providing insight into what each platform brings to the table.

What is Smartsheet?


Smartsheet is a project management Software as a Service (SaaS) platform designed to streamline work processes, allowing users to automate tasks and focus on other priorities. One of its defining features is its full customization capabilities.

With a touch of technical know-how or assistance from Smartsheet's customer success team, users can tailor every aspect of workflows, spreadsheets, and project pipelines to suit their specific needs.

This project management tool facilitates seamless integration with third-party applications such as Adobe CC, Microsoft Teams, and Google Drive, equipping users with the necessary tools to fulfill their responsibilities.

Pros of Smartsheet

1. The free plan encompasses all data views.

2. Month-to-month billing options are available for each plan.

3. User management features are included in the software.

Cons of Smartsheet

1. Users face limitations in certain aspects.

2. Single Sign-On (SSO) functionality is exclusive to the Enterprise plan.

3. Custom no-code apps are restricted to the Enterprise plan.

For more detailed information, please read our guide on What is Smartsheet.

What is Wrike?


Wrike is a project management software renowned for its provision of resource, portfolio, and task management tools, all elegantly showcased on visually appealing dashboards and reports to ensure stakeholders remain well-informed.

Additionally, Wrike serves as a collaboration platform, facilitating idea sharing and project planning among team members through in-app commenting, user tagging, and approval/proofing module.

Moreover, Wrike boasts a robust selection of both native and third-party applications, aiding users in task completion, KPI management, and report generation.

Pros of Wrike

1. Allows unlimited users.

2. Incorporates data intelligence features.

3. Offers mobile versions for on-the-go accessibility.

Cons of Wrike

1. Free and Team plans come with significant limitations.

2. Role management functionality is exclusive to the Pinnacle plan.

3. Most integrations are available only in the higher-priced plans.

Feature Comparison: Smartsheet Vs Wrike

Time Tracking

Both Wrike and Smartsheet provide time-tracking capabilities, with Wrike being particularly well-known for this feature.

However, neither platform offers time tracking in their free subscriptions.


Both Wrike and Smartsheet provide task automation features.

In Wrike, the number of automation is capped per user seat, while in Smartsheet, it's based on the plan.

For instance, Wrike's Team plan allows 50 task automations per user, while Smartsheet's Pro plan offers 250 automations per month.


While Smartsheet boasts over 100 integrations, Wrike surpasses this with over 400 integrations.

Both platforms seamlessly integrate with Microsoft and Google software, offering compatibility with various third-party applications for data visualization, communication, business intelligence, marketing, and security purposes.


Both Smartsheet and Wrike offer SAML single sign-on (SSO) online security. However, while Wrike provides security features in its Free plan, SSO is exclusively available in its Enterprise plan.

Similarly, Smartsheet only includes SSO in its Enterprise subscription.

Free Plans

In terms of team size, Wrike's Free plan allows unlimited users, whereas Smartsheet's Free plan restricts to one user, two editors, and two viewers.

However, Smartsheet's Free plan offers unlimited reports, dashboards, and work views, along with 100 automations and access to integrations.

On the other hand, Wrike's Free plan is more limited, lacking automation, dashboards, analytics, and integrations, with only two custom work views available.

Nonetheless, it offers unique features such as smart search, document processing with text recognition, and enterprise-grade security, which are absent in Smartsheet's Free plan.

Conclusion: Smartsheet Vs Wrike

Both Smartsheet and Wrike are excellent project management software solutions, offering efficient collaboration, communication, and reporting tools.

In summary, Smartsheet is a meticulous and highly adaptable project and resource management software. It can be meticulously tailored to meet the unique needs of professional services teams operating in specialized industries.

On the other hand, Wrike is a versatile project management application that allows users to select and invest in only the features they require. This makes it an ideal choice for small and medium-sized businesses with budget constraints where every investment must demonstrate clear value.

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